In addition to logistics, the wedding planner should know exactly what they are responsible for supplying and what is being supplied by someone else. This information not only helps keep the event on schedule, but it also helps with preparing and setting up. It is critical to know things such as the date, time and location of the cocktail party, ceremony, reception, and send off.
One of the most important things to establish before the actual wedding is the logistics. To create the most effective wedding contract, the bride, groom, and wedding planner all must try to include every detail about the wedding. If you are the wedding planner, you need to protect yourself and your business in the event the wedding is called off.įinally, the bride and groom must sign the contract in order for it to be valid. While most clients do not expect this to happen, it is always better to be prepared. It is always a good idea to include a section that covers what happens in the event any part of the wedding is canceled. If the wedding planner requires a deposit or a nonrefundable payment, it should include that information as well. It should stipulate in what form (cash, check, credit) the wedding planner gets paid, how much, and when. The wedding contract also needs to state how much the wedding planner charges for their services. This section should include duties such as flower arrangements, music, catering, photography, ceremony, reception, and decorations. Nothing should be left out, as this will only lead to confusion. The most important part of contracts for wedding planners is the section that describes the planner’s responsibilities and services leading up to the wedding day. Bride and groom’s name and contact information.The wedding contract should include information such as:
There should also be clear instructions for what you want the bride and groom to do with the contract, such as read it thoroughly and sign at the end. The contract should be printed as officially as possible, which means that if the wedding planner has their own business or letterhead, the contract should include both. A cover letter is a great opportunity for the wedding planner to personally thank the bride and groom for hiring them and to convey any information as part of the introduction to the working relationship.Īfter the cover letter will be the actual contract. On the very first page, before the actual contract, should be a cover letter. What Details Should the Wedding Agreement Include?
#Party planner contract pdf#
Once you are ready to send it to your client, be sure to send it as a pdf to ensure that no wording is subsequently changed. If you are the wedding planner, it is advised that you have a standard contract template that you can easily customize for each client. The agreement can ensure that the wedding planner gets paid on time as well as explicitly state the planner’s responsibilities leading up to the wedding day. Having a written agreement from the onset makes things a lot easier for the bride and groom, but also for the wedding planner. It should include all of the important aspects of the relationship in writing and should be executed as soon as possible. Updated November 5, 2020: What Is a Wedding Planner Agreement?Ĭontracts for wedding planners are essentially agreements between the wedding planner and the bride and groom. What Details Should the Wedding Agreement Include? 3.
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